PROCESSING OF PERSONAL DATA DISCLOSURE STATEMENT
Our company (“Optima Kimya Sanayi ve Ticaret Limited Şirketi”) processes Personal Data that is required to fulfill its legal obligations or that is allowed to be processed within the framework of current regulations, in connection with its activities, directly or indirectly.
1. Collection of Personal Data and Purposes of Use
The Company processes Personal Data for the purposes specified within the specified categories, excluding the situations limited by the legislation.
The Company collects and processes Personal Data about persons to whom it supplies services and goods, subcontractors, customers, suppliers and their representatives because (i) applicable legislation requires or permits this, or (ii) this information fulfills its obligations in the contract signed by the parties. or (iii) necessary for the legitimate interests of the Company, or (iv) necessary for the public interest, or (vi) to protect the vital interests of subcontractors, customers and their representatives or others.
2. Special Categories of Personal Data
The Company may collect certain special or other important categories of Personal Data (“Special Personality Personal Data”) about subcontractors, customers and their representatives when required by the legislation, where legal claims need to be established, exercised or defended, or where necessary with the express consent of subcontractors, customers and their representatives. Data”) can be collected and processed.
3. Definitions
Personal Data: Any information relating to an identified or identifiable real person,
Processing of Personal Data: Obtaining, recording, storing, preserving, changing, rearranging, disclosing, transferring, taking over, making available personal data by fully or partially automatic or non-automatic means provided that it is a part of any data recording system, all kinds of operations carried out on the data, such as the classification or prevention of its use,
Data Controller: the real or legal person, who determines the purposes and means of processing personal data and is responsible for the establishment and management of the data recording system,
Data Processor: The natural or legal person who processes personal data on behalf of the data controller, based on the authority given by the data controller,
Data Registration System: The registration system in which personal data is processed and structured according to certain criteria,
Anonymization: means making personal data incapable of being associated with an identified or identifiable natural person in any way, even if it is matched with other data.
4. Collection, Processing and Purposes of Personal Data
Although your personal data may vary depending on the fulfilment of the duties and obligations of the Company arising from the law and its activities; by automatic or non-automatic methods, units of our Management may convene verbally, in writing or electronically through similar means. These data are processed within the scope of the general principles provided in Article 4 of the KVKK No. 6698 and the conditions specified in Articles 5 and 6.
Your collected personal data will be processed with;
• Fulfilling our legal obligations as required or mandated by legal regulations,
• Conducting the company's business, providing and developing goods and services,
• Providing technical support for goods and services,
• Reaching customers and other relevant persons with the fastest means of communication, compiling complaints and suggestions and managing their processes,
• Providing feedback about satisfaction,
• Providing notifications via electronic messages,
• Providing information about our current and future services,
• Operation of processes related to human resources,
• Ensuring the legal and commercial security of people who have a business relationship with us
• Creation and management of information technology infrastructure,
• Follow-up of financial and/or accounting transactions, including invoicing, follow-up of legal affairs,
• In addition to the obligations stipulated by the Labor Law, labor and social security legislation and other legislation in force, increasing the performance level and employee satisfaction and ensuring occupational safety and work peace.
• Implementation of human resources policies
• Without being limited to the above, to be notified to you during the acquisition of personal data and/or limited to other purposes to the extent permitted by law,
It is processed within the scope of the general principles in the 4th article of the KVKK numbered 6698 and the conditions set in the 5th and 6th articles.
Your collected personal data; Within the scope of the above-mentioned laws, within the personal data processing conditions and purposes,
• As stipulated by the law and honesty rule,
• In connection with the purposes of processing, in a limited and measured way,
• Accurately and up to date,
• Specific clear and legitimate purposes
5. To Whom and For What Purposes the Processed Personal Data Can Be Transferred
Your personal data collected and processed for the purposes listed in Article 4;
In accordance with the KVKK and the legislation in force, it can be shared within our Company, but not limited to those listed; Personal data processing conditions specified in Articles 8 and 9 of the KVK Act, in line with the purpose of the service we provide with our service connections, companies with which we are in a distributorship relationship, our subcontractors, suppliers, management officials or in cases stipulated by the legislation regarding regulatory, supervisory institutions and official authorities; and available for its purposes.
Camera and audio recordings can be taken in the common working areas of the company's head office when necessary.
6. Method and Legal Reason for Personal Data Collection
Your personal data; It is collected by natural persons who process data on behalf of our company, but not limited to those listed, in order to fulfil the duties and obligations related to the law and the purpose of carrying out the commercial activities of the company and to fulfil our legal responsibilities. Your personal data collected for this purpose and legal reasons can also be processed and transferred within the scope of the personal data processing conditions and purposes specified in Articles 5 and 6 of the KVK Act and for the purposes specified in this Clarification Text. Personal data will be stored in accordance with the periods stipulated in the relevant legislation, and if there is no regulation in the legislation regarding the period, the data will be processed for the time necessary for the realization of the purpose of the activity carried out when the data is processed, and then it will be destroyed or anonymized.
7. Access of Company Personnel
Where legally permitted, access to Personal Data is restricted to company senior management, sales and marketing unit, Accounting and accounting unit employees, subcontractors, customers and their representatives' line of business managers.
8. Security
The Company will take all administrative and technical measures in its power to prevent the unauthorized or illegal processing of Personal Data and their falling into the hands of unauthorized third parties. These administrative and technical measures include keeping the information in locked/encrypted rooms, safes and electronic devices, training the relevant employees and making periodic controls.
9. Access to Personal Data, Correction and Destruction of Personal Data,
Persons or companies, subcontractors, customers and their representatives, from whom goods and services are purchased, have the right to access Personal Data held about them. Any interested person who wishes to access Personal Data or requests portability of data should contact Company officials directly. In addition, the persons concerned have the right to request the correction, deletion or destruction of their own data, without prejudice to legal restrictions and obligations. If the company realizes that the information it holds is inaccurate, it will promptly correct this inaccuracy.
In addition, in case the Personal Data is transferred to a third party, the relevant persons have the right to request the Company to notify the said third parties of the correction, destruction and deletion processes made in accordance with the above paragraph.
10. Data Processing and Storage Methods
The processing of Personal Information is carried out by manual and electronic means. The company keeps personal data as long as the legislation makes it necessary and mandatory. The company is obliged to destroy personal information upon the expiry of the legal retention period.
11. Right to Apply and Obtain Information of Personal Data Owner
In case you submit your requests regarding your rights as Personal Data Owners to our Company through the methods set out below in this Clarification Text;
Our company will conclude the request free of charge as soon as possible and within thirty days at the latest, depending on the nature of the request. However, if a fee is stipulated by the Personal Data Protection Board, the fee in the tariff determined by our Management will be charged. In this context, as a data owner, you have the following rights within the scope of Article 11 of the KVK Act;
• Learning whether personal data is processed or not,
• If your personal data has been processed, requesting information about it,
• To learn the purpose of processing your personal data and whether they are used in accordance with the purpose,
• Knowing the third parties to whom your personal data is transferred,
• Requesting correction of your personal data if it is incomplete or incorrectly processed,
• Requesting the deletion, destruction or anonymization of personal data in the event that the reasons for the processing of personal data disappear, and if the transfer has been made, requesting that this request be forwarded to the transferred third party,
• Objecting to the emergence of an adverse result by analyzing the processed data exclusively through automated systems,
• Requesting the compensation of the damage in case of loss due to unlawful processing of personal data.
In accordance with paragraph 1 of Article 13 of the KVK Law, your relevant request regarding your right that you request to use from the above-mentioned rights; as signed Esentepe Mah. D-100 Güney Yan Yol Cad. You can send it to Lapis Han No:25/59 Soğanlık Kartal, Istanbul address or to info@optimakimya.com email address or by other methods specified in the KVK Law. In this application, which includes your explanations regarding the right that you have as the personal data owner and that you will make and request to exercise the above-mentioned rights; We remind you that the subject you request is clear and understandable, the subject you request is related to you or if you are acting on behalf of someone else, you should be specifically authorized in this regard and document your authority, also include identity and address information, and attach documents proving your identity to the application.
OPTİMA KİMYA SANAYİ VE TİCARET LİMİTED ŞİRKETİ
Data Controller: Necati Beyoğlu (necati.beyoglu@optimakimya.com ………………………….
Address : Esentepe Mah. D-100 Güney Yan Yol Cad. Lapis Han No:25/59 Soğanlık Kartal, Istanbul
Phone : 0216 455 76 00
E-mail: info@optimakimya.com
Trade Registry Number: Istanbul / 643771
Mersis No: 0644-0357-0800-0018
OPTİMA KİMYA SANAYİ VE TİCARET LİMİTED ŞİRKETİ
COOKIE DISCLOSURE STATEMENT
As Optima Kimya Sanayi ve Ticaret Limited Şirketi (“Optima” or “Company”), we use certain technologies (“cookies”) such as cookies, pixels, gifs to improve your experience during your visits to our online channels. The use of these technologies is carried out in accordance with the legislation we are subject to, especially the Law on the Protection of Personal Data No. 6698 (“KVK Act”).
The purpose of this Disclosure Text is to infrm you on how we are processing personal data obtained during the use of cookies by Site users/members/visitors (“Data Owner”) during the operation of the “Optima” website –www.optimakimya.com- (“Site”) operated by us. In this Statement, we indicate for what purposes and what type of cookies we use on our Site and how you can control these cookies.
We can opt out of the use of cookies we use on our website, change their types or functions, or add new cookies. Therefore, we reserve the right to change the provisions of this Clarification Text at any time. Any changes made on the Current Disclosure Text will become effective after being published on the Site or in any public media. You can find the last update date at the beginning of this Disclosure Text.
For more detailed information about the processing of your personal data by the Company, we recommend that you read the Company's Personal Data Protection and Processing Policy at www.optimakimya.com.
Which Cookies Are Used for Which Purposes?
We use cookies for various purposes on our website (www.optimakimya.com) and we process your personal data through these cookies. These purposes are mainly:
• To perform the basic functions necessary for the operation of the Site. For example, automatic loading if visitors visiting the site visit different pages on the Site and want to return to the previous page.
• Analysis and performance enhancing purposes. Integration of different servers that the Site works on, determining the number of visitors to the Site and adjusting performance accordingly, or making it easier for visitors to find what they are looking for.
• Ensuring the functionality of the Site and providing ease of use. For example, sharing to third-party social media channels through the Site, remembering the username information or search queries in the next visit of the visitor to the Site.
• To perform personalization, targeting and advertising activities. For example, displaying advertisements related to the interests of the visitors on the pages and products viewed by the visitors.
Pursuant to Articles 5 and 8 of the KVK Law and/or in case of exceptions in the relevant legislation, your personal data may be processed in line with your consent when necessary in accordance with the legislation, otherwise without your consent, for the above purposes. As Optima, we may share your personal data within the scope of the Clarification Text with third parties, our suppliers, business partners and group companies, limited to the realization of the above-mentioned purposes and in accordance with the legislation. We would like to point out that the parties to which the data is transferred may store your personal data on their servers all over the world.
Cookies Used on Our Site
Below you can find the different types of cookies we use on our Site. Our site uses both first-party cookies (placed by the Site you visit) and third-party cookies (placed by servers other than the Site you visit).
Functionality and Preference Cookies
These cookies allow you to personalize the services offered on our Site by remembering your preferences and choices on the Site. For example, it allows us to remember your language selection on our Site or the font size you have chosen when reading a text.
Social Media Cookies
These cookies allow the collection of information about your use of social media. For example, cookies can be used to use the information of your Facebook/Twitter accounts to create personalized advertisements or to conduct market research.
Performance and Analytics Cookies
Thanks to these cookies, we can improve the services we provide to you by analyzing your use of our Site and the performance of our Site. For example, thanks to these cookies, we can detect which pages our visitors view the most, whether our Site is working properly and possible problems.
Targeting or Advertising Cookies
We use cookies to promote products and services to you on our Site or in channels other than our Site. In addition, we may cooperate with some of our business partners to advertise and promote you within or outside of our Site. For example, cookies can be used to track whether you click on an ad you see on our site, and if you benefit from the service on the site to which the ad is directed after the ad has attracted your attention.
How Can I Control the Use of Cookies?
You have the opportunity to customize your preferences regarding cookies by changing the settings of your browser.
Adobe Analytics http://www.adobe.com/uk/privacy/opt-out.html
AOL https://help.aol.com/articles/restore-security-settings-and-enable-cookie-settings-on-browser
Google Adwords https://support.google.com/ads/answer/2662922?hl=en
Google Analytics https://tools.google.com/dlpage/gaoptout
Google Chrome http://www.google.com/support/chrome/bin/answer.py?hl=en&answer=95647
Internet Explorer https://support.microsoft.com/en-us/help/17442/windows-internet-explorer-delete-manage-cookies
MozillaFirefox http://support.mozilla.com/en-US/kb/Cookies
Opera http://www.opera.com/browser/tutorials/security/privacy/
Safari: https://support.apple.com/kb/ph19214?locale=tr_TR
What Are Your Rights as a Data Owner?
In accordance with Article 11 of the KVK Law, data owners,
• learning whether personal data is processed,
• requesting information on personal data if it has been processed,
• learning the purpose of processing personal data and whether they are used in accordance with the purpose
• knowing the third parties to whom personal data is transferred in the country or abroad,
• Requesting correction of personal data in case of incomplete or incorrect processing and requesting notification of the transaction made within this scope to the third parties to whom the personal data has been transferred,
• Requesting the deletion or destruction of personal data in the event that the reasons requiring processing are eliminated, although it has been processed in accordance with the provisions of the KVK Law and other relevant laws, and requesting the notification of the transaction made within this scope to the third parties to whom the personal data has been transferred,
• objecting to the emergence of a result against the person himself by analyzing the processed data exclusively through automated systems,
• has the right to demand the compensation of the damage in case of loss due to unlawful processing of personal data.
Your applications will be evaluated and finalized as soon as possible and within 30 (thirty) days at the latest. Although it is essential not to charge any fees regarding the requests, the Company reserves the right to charge a fee based on the fee schedule determined by the KVK Board.
The Data Owner undertakes that the information subject to this Clarification Text is complete, accurate and up-to-date, and that he will immediately update them in case of any changes in this information. The Company will not have any responsibility if the Data Owner has not provided up-to-date information.
The Data Owner accepts that he may not be able to fully benefit from the operation of the Site, in case he makes a request that will result in the inability to use any of his personal data by the Company, and declares that any responsibility arising in this context will belong to him.
Address
Esentepe Mahallesi Cevizli D-100 Güney Yan Yol Caddesi
No: 25-59 Kartal / İstanbul
Phone +90 216 455 76-00
DIRECTIONS
